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How to create a rule in Outlook - Micro Center
<main> <article class="userContent"> <p>This article describes how to create a rule in Outlook to automatically sort emails into folders and provide an example of a rule with a corresponding action. </p><p><br></p><p>1. Click the <strong>Start Icon</strong> and open <strong>Outlook</strong>.</p><div class="embedExternal embedImage display-medium float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/MKSIJQXDL8SL/image1.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/MKSIJQXDL8SL/image1.jpg" alt="image1.jpg"></img></a> </div> </div> <p><br></p><p>2. Once Outlook is open, click on the <strong>Home</strong> tab. </p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/DVR7GPTUD7ZQ/image2.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/DVR7GPTUD7ZQ/image2.jpg" alt="image2.jpg"></img></a> </div> </div> <p><br></p><p>3. Select an email to be entered in a rule.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/I35ZUH3IO5KZ/image3.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/I35ZUH3IO5KZ/image3.jpg" alt="image3.jpg"></img></a> </div> </div> <p><br></p><p>4. Click <strong>Rules</strong> and select <strong>Create Rule</strong>.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/I25B1B76ODGC/image4.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/I25B1B76ODGC/image4.jpg" alt="image4.jpg"></img></a> </div> </div> <p><br></p><p>5. Choose conditions and actions from the <strong>Create Rule </strong>window.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/7DH3ENBVN7A6/image5.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/7DH3ENBVN7A6/image5.jpg" alt="image5.jpg"></img></a> </div> </div> <p><br></p><p>6. Select <strong>Advanced Options</strong> for additional rule conditions, actions and exceptions.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/2FA7JZSKC2YQ/image6.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/2FA7JZSKC2YQ/image6.jpg" alt="image6.jpg"></img></a> </div> </div> <p></p><p><br></p><p>7. As you select options for the rule, click the blue text to set the value.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/W5DQRWCB7UED/image7.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/W5DQRWCB7UED/image7.jpg" alt="Image7.jpg"></img></a> </div> </div> <p><br></p><p>8. At the <strong>Rule Wizard</strong>, click <strong>Next</strong> after making the selections on each Window.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/U5BTSHN3X9WS/image8.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/U5BTSHN3X9WS/image8.jpg" alt="image8.jpg"></img></a> </div> </div> <div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/OW8T47BV4OQR/image9.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/OW8T47BV4OQR/image9.jpg" alt="image9.jpg"></img></a> </div> </div> <div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/65R7CMUO6FP7/image10.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/65R7CMUO6FP7/image10.jpg" alt="image10.jpg"></img></a> </div> </div> <p><br></p><p>9. At the <strong>Finish Rule Setup</strong>, name the rule.</p><p>10. Select <strong>Run this rule now on messages already in “Inbox”</strong> to make the rule apply to all previous emails if needed.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/UXTCIRGTDNQG/image11.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/UXTCIRGTDNQG/image11.jpg" alt="image11.jpg"></img></a> </div> </div> <p></p><p><br></p><p>11. Click <strong>Finish. </strong>A small loading bar will appear once Outlook starts sorting the Inbox.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/V5YHGUB9T641/image12.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/V5YHGUB9T641/image12.jpg" alt="image12.jpg"></img></a> </div> </div> <p></p><p><br></p><p>12. Click <strong>OK</strong> on the Outlook warning message advising that the rule will only work in outlook on this device.</p><div class="embedExternal embedImage display-large float-none"> <div class="embedExternal-content"> <a class="embedImage-link" href="https://us.v-cdn.net/6031942/uploads/MBGKB7O9G9XS/image13.jpg" rel="nofollow noreferrer noopener ugc" target="_blank"> <img class="embedImage-img" src="https://us.v-cdn.net/6031942/uploads/MBGKB7O9G9XS/image13.jpg" alt="image13.jpg"></img></a> </div> </div> <p><br></p> </article> </main>